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Society Registration Consultancy Service

Society Registration is one of the key consultancy services offered under Funds for NGO, designed to help organizations establish themselves as legally recognized and professionally managed NGOs. Society Registration remains one of the most popular and trusted forms of NGO registration in India due to its structured framework and credibility.

Under this service, we provide complete guidance for both state-level and national-level society registration. A state-level society can be registered at the district, regional, or city level, depending on the respective state or Union Territory regulations. For national-level societies, registration is typically carried out in Delhi with a minimum of seven members from seven different states, ensuring recognition across India.

Although a national society can technically be registered in any state, societies registered from Delhi are often given national recognition by government departments and ministries. Therefore, registering from the National Capital Territory of Delhi is generally preferred for those aiming to operate as a national NGO.

Funds for NGO ensures smooth registration, compliance, and documentation, helping societies gain legal recognition and credibility to work effectively for social development nationwide.

Society Registration and Formation Process

A Society is an organized group of individuals who come together with a shared vision to perform social service and charitable activities without any profit motive. When members of a social service group wish to contribute their time, effort, and resources toward community welfare — and expand their work in a structured and recognized way — they establish a Society as a Non-Profit Organization (NPO).

A Society is formed to promote charitable and developmental causes such as education, healthcare, environmental protection, women empowerment, child welfare, poverty alleviation, youth development, promotion of sports and yoga, animal welfare, and other activities that benefit society at large.

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Benefits of Society Registration

Registering a Society provides it with legal recognition, enabling it to function professionally and transparently. The process of Society Registration involves preparing and submitting the Memorandum of Association (MOA) and Rules and Regulations, which define the Society’s objectives, management structure, and operational guidelines.

Through proper registration, a Society becomes a credible and accountable organization, capable of mobilizing resources, partnering with government bodies, and contributing effectively to social development initiatives.

Memorandum of Association (MOA) and Rules & Regulations

Several essential documents are required during the Society Registration process, including a cover letter, duplicate copies of the Memorandum of Association (MOA) and Rules & Regulations, an affidavit from the General Secretary, President, or authorized signatory, address proof of the registered office, and other supporting documents.

By opting for professional consultancy services, you can save valuable time and effort, allowing you to focus on planning and developing your organization’s future strategies. The entire registration process and documentation requirements can be efficiently managed by experts, ensuring a smooth, hassle-free experience from start to finish.

What is Included in the Memorandum of Association (MOA) & Rules and Regulations:

Memorandum of Association (MOA)

  • Name of the Society
  • Registered Office of the Society
  • Working Area, Jurisdiction and Status of the Society
  • Aims and Objectives of the Society
  • Application of Income
  • Names of Desirous Members of General Body with address and address proof
  • Governing Body/Executive Body of Society with designations of the Members

Rules and Regulations (By-Laws)

  • Name of the Society
  • Membership : Number of Members, Acceptance criteria, Types, Qualification, Refusal of Membership and Resignation
  • Admission Fees and Subscription of members
  • Termination/ Cessation, Expulsion and Removal of Membership with Grounds and Reasons
  • Rights, Privileges and Duties of Member
  • General Body
  • Rules and Regulations about General Body
  • Meeting Process, Time, Venue, Notice, Quorum and Functions of General Body
  • Governing Body
  • Rules and Regulations about Governing Body
  • Members, Strength, Terms, Composition and Election of Governing Body
  • Functions, Working and Powers of Governing Body
  • Office Bearers of Governing Body – Powers and Duties of President, General Secretary, Treasurer and other Office Bearers
  • Sources of Income of the Society
  • Other Legal requirements and applicability of legal process on the management of the organization

Name of Society

The name of the Society you wish to form and register must be unique and not identical or too similar to that of any existing registered Society within the same jurisdiction. If a Society with the desired name already exists, you will need to choose an alternative. To avoid delays or rejection, it is recommended to submit three proposed names when applying for registration.

Jurisdictional Limitations:

  • In some states, the restriction on using a similar name applies only within the same district.
  • In others, the limitation extends to the entire state, meaning no two societies can have identical names across that state.
  • In Union Territories, the name of a Society must not resemble that of any other registered Society within the entire Union Territory.

Choosing a distinctive and appropriate name helps ensure smooth approval and legal recognition of your Society.

Name Must Not Resemble Government Entities

The name of the Society must not be identical or similar to the name of any Government ministry, department, authority, or organization. Names or words prohibited under the Emblems and Names (Prevention of Improper Use) Act, 1950 are strictly not allowed. The concerned Registrar will reject any application that includes government-related names or emblems to prevent misuse or public confusion.

Registered Office of the Society

The Registered Office of the Society must be provided along with valid address proof and a No Objection Certificate (NOC) from the property owner. The NOC should be prepared on a ₹10 stamp paper and accompanied by ownership proof of the premises. All these documents must be notarized by a Notary Public to ensure their authenticity and legal validity.

Working Area, Jurisdiction, and Status of the Society

It must be clearly specified whether the Society will function as a national-level (All India) organization or a state-level organization. A minimum of seven adult members is required to form a Society.

For registering a national-level Society, there must be seven promoters from seven different states of India, ensuring representation and eligibility to operate across the country.

Aims and Objectives of the Society

The Aims and Objectives section is the core part of the registration documents, defining the purpose and scope for which the Society is established. These objectives outline the areas of work the Society intends to focus on - such as education, health, environment, social welfare, or other charitable causes.

The objectives listed in the Memorandum of Association may be broad or specific, depending on the vision of the founding members. It is not mandatory for the Society to work on all listed objectives at once; organizations may choose to focus on selected areas or specific parts of a broader objective (for example, working on primary education within the larger field of education).

What people are saying

“Exceptional Guidance and Support”

Funds for NGO made our NGO registration and funding process simple and stress-free. Their expert team handled everything efficiently and guided us at every step.

@Kajal Singh

“Professional and Reliable Service”

The consultancy provided clear advice, transparent communication, and complete assistance with documentation and compliance. We highly recommend their services for any NGO setup.

@Rahul Kumar

“Trusted Partner for NGO Growth”

Thanks to Funds for NGO, we successfully secured our registration and learned how to approach donors effectively. A dependable partner for every NGO’s development journey.

@Sunil Singh

Frequently Asked Questions

A Society is a group of individuals who voluntarily come together to promote charitable, literary, scientific, or social welfare activities without any profit motive.

A minimum of seven adult members is required to register a Society. For a national-level Society, the members must represent seven different states of India.

Societies are registered under the Societies Registration Act, 1860, which governs their formation, management, and functioning across India.

Yes. A Society registered at the national level can operate across India, while a state-level Society is limited to working within that particular state.

Key documents include the Memorandum of Association (MOA), Rules & Regulations, ID and address proof of members, address proof of the registered office, No Objection Certificate (NOC) from the property owner, and supporting affidavits.

The Society Registration process typically takes 30 to 45 days, depending on the state and completeness of the documentation.