Professional ISO certification support for business process improvement

We tailor the Events according to the specific requirement of the clients. However, for the convenience of the clients, we are rendering our services for the successful completion of the program in the following area/s: Awareness and implementation of Government programs for urban and rural development, events for natural disaster prevention and mitigation programs, Community-based prevention activities, pollution control and prevention activities, community health and promotion activities, Environment-educational and health related activities, events for saving animals from the cruelty and greed of humans, propagation and campaign for Peace Mission using different techniques, awareness and control of blindness, campaign and road shows for eradicating social evils, social development activities, literacy campaign, economic development activities, welfare activities, promotional activities, cultural activities, educational activities, women welfare activities, propagation of basic science and technology, child welfare activities, exhibitions and promotions, no smoking campaign, HIV awareness campaign etc.

Fundraising strategies that were effective a decade back cannot be put to use today. Therefore, NGOs should update themselves to cope with changing fundraising techniques and methods. As an NGO practitioner you might be well accustomed to raising funds through proposal writing, door to door collections, corporate partnerships, direct calls etc., but these days there is a growing trend to organize special events for fundraising. Chanakya helps you in organizing special events to raise funds for your NGO.

Our event management technique is a build-up of three major components:

• Strategic event planning
• Comprehensive pre-event preparations
• Professional event execution and management

During the planning stage, we oversee the entire process with meticulous attention to every detail. Regardless of the event’s size, we create a strategic plan designed to ensure its complete success.

The Events prepared has the following details in place:

• Goal: Clearly define objectives to ensure success and guide the team.
• Type of Event: Select an event format that aligns with and supports the cause.
• Date and Venue: Choose a suitable date and location that allow ample preparation time and encourage maximum participation.
• Budgeting: Plan and manage the event's finances carefully to maintain cost-effectiveness.
• Preparations for the Event: Begin making all necessary arrangements, which include:
• Team Formation: Build a capable, organized team by identifying key members and delegating responsibilities.
• Core Management Team: Decide on the cause, event type, and goals. This senior team ensures smooth coordination across departments and resolves conflicts.
• Event Planning Team: Handle event-specific requirements. For instance, a marathon team must understand the route, liaise with authorities, and arrange refreshment stations.
• Invitation Team: Identify the right audience, extend invitations, host attendees, and communicate the cause effectively. They also help build long-term engagement with supporters.
• Marketing Team: Promote and brand the event. This team crafts compelling messages, selects the right communication channels, and may also manage ticket or coupon sales.
• Target Audience: Select attendees who genuinely relate to the cause. The right audience strengthens the impact, while the wrong one may weaken event results.
• Marketing & Branding: Use clear, emotionally engaging communication to highlight the cause and motivate participation. Choose media channels that effectively reach the target audience.
• Permissions: Obtain all necessary government approvals and licenses. For example, marathons require permissions from police and transport authorities.
• Logistics: Manage all travel, accommodation, and related bookings in advance.
• Promotional Material: Prepare brochures, stationery, participant kits, and other materials well before the event.
• Sponsorship: Secure sponsorships to cover event costs. Outreach teams should engage corporates, institutions, and community partners.
• Standard Pitch: Prepare a consistent message explaining the event's purpose, impact, and beneficiaries. Ensure all staff and volunteers are aligned.
• Event Execution: On the event day, focus on coordination and smooth execution. This is the moment all the preparation leads up to—stay attentive and proactive.
• Networking: Engage with guests and participants, ensuring they feel valued and included.
• Post-Event Communication: Maintain communication with participants. Share updates on the event's impact, progress on the cause, and consider sending newsletters, memorabilia, or souvenirs if feasible.