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Resolution of Meeting Decisions

A board resolution can seem intimidating to many because it is written in formal, structured language. Also known as a corporate resolution, it is an official document used to record significant issues, decisions, and discussions made during board meetings—matters that are important enough to be formally documented for future reference.

Throughout the life of an organization, various general meetings and board meetings are held to make important decisions involving members and directors. These meetings follow specific rules and procedures to ensure that all actions and decisions comply with organizational laws and statutory requirements.

Any resolutions (decisions) made during a general or board meeting must be recorded accurately. Even if you are the sole director and shareholder of your organization, you may still be required to conduct and document "meetings" in certain situations. Although this may seem unusual, it is a formality necessary to meet corporate compliance requirements.

A resolution serves as an important legal record and can act as evidence if compliance is ever questioned. The length of the resolution is not important—clarity and accuracy are what matter most.

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Funds of NGO prepares board resolutions for client NGOs to address the following needs:

  • Documenting the induction of a new board member
  • Recording decisions made during board meetings
  • Capturing resolutions passed by shareholders of the organization
  • Formalizing decisions related to hiring new employees
  • Approving the sale or issuance of shares within the organization
  • Authorizing the allocation of funds to specific projects by a Non-Profit Organization
  • Documenting resolutions for government entities when honoring individuals
  • Providing guidance on proper storage and maintenance of board resolutions

Funds of NGO prepares board resolutions using internationally accepted formats, beginning with the date and resolution number clearly listed at the top. Each resolution is given a concise, descriptive title that reflects the specific issue being addressed—for example, “Resolution to Provide Funds for the Fundraising Campaign.”

The body of the resolution is written in formal, professional language. We include the names of all board members participating in the vote, along with designated spaces beside their names to record a “yes” or “no” vote. Additionally, we provide a section for the board president’s signature and date to authenticate and finalize the resolution.

What people are saying

The team helped us draft clear and legally compliant resolutions. It made our meeting decisions organized and easy to implement. Their guidance on funds utilization added great clarity

@Ravi Kumar

Excellent support! The resolutions prepared were precise and aligned with NGO laws. Their expertise in structuring fund-related decisions ensured transparency and accountability.

@Sunita Sharma

We relied on their services for documenting our board decisions and managing fund allocations. The process became smooth, professional, and highly efficient.

@Anita Desai

Frequently Asked Questions

A resolution is an official decision passed by the board or members during a meeting and recorded in writing for legal and administrative purposes.

Resolutions help maintain transparency, ensure compliance with laws, and provide documented approval for key decisions related to operations and fund management.

Common resolutions include appointment of office bearers, approval of budgets, authorization of bank signatories, fund utilization, project approvals, and policy amendments.

Resolutions clearly define how funds will be used, who is authorized to handle financial transactions, and the approved budget—ensuring accountability and legal compliance.

Yes, typically a meeting is required, but in some cases, resolutions can be passed through circulation as per organizational bylaws.

You need the meeting notice, agenda, attendance records, minutes, and details of the decision to be approved.